Event Planning Timeline

Spring brought budding flowers, as well as many big events started to take form that folks have been planning and working on for month.

Event planning is an art form onto itself.  There are lots of meetings, decisions, and details to work out for a smooth production of any event. 

By the time projects hit my desk, a team of many have put hours and hours of thought into every last detail.

I recently worked with Valerie Fluetsch, owner of Event Planning Specialist on the graphics for the upcoming Olympia Youth Chorus Concert.  Each time I have the pleasure of working with Valerie, I grow a deeper respect for what she does professionally.

How long does it take to design graphics for an event?
Every project has a set of 'project specs' that travel with it, a road map so to speak that help define the timeline:

Click to enlarge

Project Title:
Size:
Paper Stock:
Quantity:
Date Needed in Hand:  Your Date Needed in Hand defines your start time.

Tip!
Think backwards from the date you need a product in hand. 
Add an additional 2 weeks to distribute posters, etc. before an event date.

Rules of Thumb for Timing

• 2 weeks for collecting in-house content (text + pics)
  
• 2 weeks for design + proof approval
• 2 weeks for print + ship
• 2 weeks prior to event date for distribution

8-Week Golden Rule
For successful graphics for an event, think at least 8 weeks before an event date to begin working on the graphics.

Visit Olympia Youth Chorus online!